To: Prospective HOA Vendor/Service Provider
From: The Board of Directors & HOAMCO Financial Services
Subject: Required Onboarding & Payment Clearance Documents
Dear Valued Vendor,
Thank you for your interest in providing services to our 96-property homeowners association. To maintain a safe, legally compliant, and financially transparent community, our association utilizes HOAMCO to manage all financial accounts and vendor disbursements.
Please be advised that HOAMCO cannot issue any payments until your business is fully cleared in their system.
To prevent any delays in processing your future invoices, you must complete the Vendor Information form (
available here) and submit your business's required compliance documents.
The exact documents required depend directly on your business classification (e.g., licensed contractor, arborist, professional service, or handyman).
Next Steps to Get Paid:
Locate your specific business classification on the Vendor Information form.
Gather Your Documents: Collect your signed W-9, Certificate of Insurance (COI), and any license numbers, if applicable.
Submit Your Packet: Return your completed Vendor Information form and all supporting documents directly to a Board Member, or email them to:
RichLindenBOD@Gmail.com
Note for Public, Educational, or Government Entities (e.g., Community Colleges, Public Utilities): We recognize that public institutions operate under state-mandated risk pools. Please check the "Exempt Entity" box on the Vendor Information form and submit your standard Memorandum of Coverage (MOC) or state liability statement so we can route your file through our internal Board Waiver process.
Thank you for your cooperation and your commitment to keeping our community beautiful and safe.
Sincerely,
